How to link DatabeatOMNI Digital Signage to Office 365?

Before you can create any Doorsign players in DatabeatOMNI you must configure the connector between DatabeatOMNI and your Microsoft Office 365 account. Here is how you do it!

This requires a user granted Office 365 Global Admin permissions.

Introduction

First, Global Admin must grant DatabeatOMNI application rights to read the Office 365 calendar. This right will be used by the OMNIplayers to read, display, and save information to/from your calendar. Please note that touch booking requires write access to the resource calendar.

DatabeatOMNI access rights are based on Office 365 group memberships. You can decide whether you want these groups to be controlled and stored in DatabeatOMNI, or if you want these roles to be linked and controlled with custom name Office 365 groups.

Step 1: Select the location you need to link in DatabeatOMNI

  • Log in to DatabeatOMNI and Select Locations.

location tab databeatomni

  • Select the location you want to set up the 365 connector to.

lokasjoner tab 1

Step 2: Select O365 connector

  • At the bottom of the Info tab, select the calendar icon.

    connect with calendar databeat  

    calendar position
  • In the popup window, select the Office365 icon.

    Merknad 2020-04-15 105919113

Step 3: Connect your 365 to DatabeatOMNI

You will now enter the Office 365 permission dashboard.
  • Enable Elevated DatabeatOMNI permissions.
  • Select Grant App Permissions in the lower right corner.
    You will then be prompted with a window for granting app permissions.
    Select your 365 Global Admin account and proceed to allow app permissions.

The Grant App Permissions button has now changed to Grant User Delegation.

  • Select Grant User Delegation in the lower right corner.
    You will then be prompted with a window for granting user delegation.
    Select your 365 Global Admin account and proceed to allow user delegation.

Merknad 2020-04-15 10591911

 

Step 4: Verify the 365 connector

  • Close the Office 365 dashboard and verify that Office 365 is displayed on Linked to.Merknad 2020-04-15 111843
  • Select which object type from Office 365 you want to create in DatabeatOMNI and select OK.
    You can choose by clicking the icons for:doorsign resources and other meetingroom
    • Meeting rooms
    • Equipment / other resources
    • Users
    • Overview

    Please note that new tabs are visible in the Info tab on the location you selected. 

    different type of calendars

    You have now configured DatabeatOMNI with your Office 365 account!

    The User Delegation Permissions you granted will only be used on behalf of the logged in user.

    The App Permission you granted will be used by the OMNIplayer to show Doorsign content on a screen. 

    The first part is done and the next step will be to select the calendars you would like to show on screen. You can select to display one specific meeting room, resource or user by creating a Doorsign. Or you can select multiple objects with Overview.

    Here is a guide to configure Doorsign and Overview.

    Configure Doorsign

    In each of the tabs, there is now possible to configure the different types of door signs 

    Rooms, Recourses and People have the same setup. 

    The guide will here show how to set up meeting rooms. 

    Configure Rooms

    In the tab for rooms press the + in the upper right corner to add rooms. 

    doorsign info

    Choose the Office 365 groups to add the rooms from. 

    And then select the rooms to create door signs.  

    One or more groups is to be selected.

    Press Add.

    Rooms to be selected needs to be in an Office 365 group to be accessible for Doorsign. 

    calendar filter

    New rooms are now added 

    Here two rooms had been added. 

    Now the doors signs can be configured to create the player ID /Licence # 

    rooms defined

    Select the room to be configured by:

    • Double click on the room or 
    • Click on the pencil

    meeting room selected

    Meeting room configuration

    In this window, you can now configure the display of the Doorsign.

    The preview is the actual display that will be visible on the Doorsign screen. 

    interface calendar digital signage

    Press Save and the Doorsign configuration is finished.

     

    In the list of doors signs the Licence # is now created

    This is the licence # needed to set up the Doorsign Screen.   

    Info meeting room

     

     

    The Doorsign options explained.

    There is a lot of advanced options for the Doorsign setup. 

    Here is all fo the options explained below. 

    Merknad 2020-04-15 1118432

    1. Description of the meeting room, visible in the list of door signs
    2. The capacity of the meeting room, visible in the list of door signs
    3. Which calendar used for this Doorsign setup
    4. Thumbnail of the Doorsign, visible in the list of door signs
    5. Background picture for the Doorsign, if Doorsign Template Channel is not used
    6. Editing and changing the Doorsign template. Needs Editor Rights to change
    7. Background of Doorsign, Channel or Picture.
    8. Preview of the actual display of Doorsign
    9. Add tag for this Doorsign. Tags explained here. 
    10. Department dropdown, editable fields
    11. Directions of the meeting room
    12. Titles will be truncated/scrolling
    13. Enable Touch
    14. Enable PowerSave. Uses Service Hours to turn on/off the screen
    15. Start using meeting room automatically or manually. Auto start according to the meeting set in the calendar. Manual needs to be started at the Doorsign panel outside the meeting room. 
    16. Prepare time for meetings when manual start is chosen. Not possible to make drop in bookings close to next meeting than the prepare time is set.  
    17. Release time for the meetingroom if manual s chosen. If meeting not manual started according to time set, the room will be available at the Doorsign screen and tin the calendar for the meeting room. 
    18. Deleting the Doorsign
    19. Save the setup of the Doorsign.

     

    Configure Overview

    In each of the tabs, there is now possible to configure the different types of door signs

    The guide will here show how to set up Databeat Overview.

    In the tab for overview press the + in the upper right corner to add new overview.

    overview doorsign

    To configure Databeat Overview, choose the Office 365 groups to show. 

     Give the Overview a name and press Save

    Rooms, people or equipment to be selected needs to be in an Office 365 group to be accessible for Databeat Overview.

     

    filter and select calendar and view on screen

     

    Now the new Overview is made, and the Player ID/ Licence # is visible and ready to be entered to the Overview screen.  

    screen selector

    The Overview options explained.

    what does digital signage calendar do?

     

    1. Name of the Overview 
    2. Starttime and endtime of the overview screen
    3. Preview of the Overview. 
    4. Scrolling title when too many characters to show on screen. 
    5. Search meeting rooms, equipment or people 
    6. Change of the Overview template. 
    7. Select which recourse to be shown on the overview screen. 
    8. Search groups in Office 365
    9. Delete the Overview
    10. Save the Overview.